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Maintaining all General Ledger accounts utilized on the system, Profi’C provides account numbers that are user expandable during initial installation. The standard General Ledger Chart of Accounts is supplied with a  5 digit Master Account Number, 2 digit Division Number and 2 digit Sub Account Number.  Division Numbers sometimes called profit centers are included to facilitate the accounting of  different areas within a company. This allows the establishment of  budgets and the tracking of expenses for each division. Sub Accounts (often used as the branch)  augment the division, further classifying a master account.   Budgets and plans can be maintained for every account for up to thirteen periods providing a reference of actual to budgeted amounts. You may view, at any time, the account balance for any account in complete detail.

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All journal entries are maintained in the "Suspense Journal", providing the ability to review and change as necessary all transactions before posting them to General Ledger. A double entry accounting system is utilized to make sure that debits and credits are equal when posting occurs. When an invalid account number or "out of balance" situation is detected, an error message will be displayed and posting will not be allowed until the accounts are balanced. Input can come from other Profi’C modules or Direct Journal entries on a cash or accrual basis for income expense management and the generation of income statements and other financial reports. Posting may be to a current or open period and updated periods may be posted through Adjustment Journals.

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Profi’C General Ledger gives you detailed financial statements with Budget and History information. You may design financial reports in the format you require to meet your specific accounting and analysis needs. Comparisons between the past, present, and budgeted can be requested giving you an accurate picture of your financial positions. For a company with several departments or divisions, this means more detailed profit and loss information without sacrificing overall reporting capabilities.

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• Control Record. Establishes report name, column definitions, number of spaces between columns, at what character position each column would begin to print, and whether to print numerical data as it is stored or to use data to calculate gross amount to calculate a difference.
• Headings Record. Establishes headings which will print on reports as well as spacing between headings and figures.
• Date Record Establishes position, format, and any additional statement you want printed in association with dates on financial reports.
• Detail Record. Defines exact detail needed on various lines, such as actual accounts from which to draw financial information.
• Total Line Record. Defines report line for various total amounts needed on reports.

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Profi’C General Ledger Financial Statement options include ability to post financial information from the Journal History File to the Financial Statements Files. Another option allows you to load the Suspense Journal to the reports file for a specified month. You can also print financial statements from posted data. A Financial Statement Template Report lists templates for all financial reports and an option to copy report templates from one of the existing financial statements and assign it a new report number.

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