Profi'C Purchase Order Software

Purchase Order Entry
Purchase Order Confirmation
Generate Purchase Order from Sales Order
Products Purchased are Validated Against the Inventory File
Product Detail Inquiry during Purchase Order Entry
Purchase Delivery Dates may be Pre-Defined
On-Line Update to Inventory
Automatic Purchase Order Assignment
Purchase Order Product/Vendor Records Accessed by Key Word Search or Assigned Number.
Purchase Applied Against Vendor or Non-Vendors
On-Line Purchase Order Validation
Confirming Purchase Documents Printed
Optional Interface to Profi’C Accounts Payable
Optional Interface to Profi’C Inventory Control
Print or Fax Purchase Order Forms
On-Line Update to Vendor File
Daily Purchase Order Register
Open Purchase Order Status by Delivery Date Report
Inventory Reorder Report

Open Purchase Order Inquiry by Purchase Order Number
Open Purchase Order Inquiry by Vendor
Open Purchase Order Inquiry by Product
Open Purchase Order Inquiry by Anticipated Delivery Date
Open Purchase Order Status by Vendor Report
Receipts by Receipt Number Inquiry
Receipts by Vendor Inquiry
Receipts by Product by Vendor Inquiry
Receipts by Purchase Order Number
Daily Receiving Register
Purchase Order Quote Processing
Purchase Order Quote Printing
Purchase Order Quote Summary
Open Purchase Order Quote Report
Quote Cancellation Register
Purchase Order Cancellation Register
Purchase Order History Report & Purge
Variance Register
Back Order Register
Open Purchase Order Status by Product Report

Send request for quotation to your vendors in order to secure the best price/performance combination! The Purchase Order Quote Processing feature of Profi'C Purchase Orders facilitates quote processing with associated reports and inquiries to review quote information. Once the negotiations are complete, a simple keystroke converts the Purchase Order quotation into a Purchase Order to fulfill the process.

Inventory Integration

The Profi'C Purchase Orders module will integrate with Profi'C Inventory Control maintaining inventory levels. When an inventoried item is ordered through Profi'C Purchase Order processing, the product file in inventory is updated to reflect the "On Purchase Order Stock" or on "Purchase Order Drop" amount. When received and the Purchase Order confirmed, the inventory file will enter the product as "On Hand". At the same time, all information is accessible to Profi’C Accounts Payable for fast voucher entry. Should the amount received not agree with the amount ordered, Profi’C will generate a Variance Report and in the Accounts Payable the amount received, not the amount ordered, will be displayed when the Purchase Order is recalled. If the vendor or product is not on file, the system will allow the entry of non-vendor as well as non-inventory items.

Order Integration

When interfaced with Profi'C Order Processing creating a Purchase Order to fulfill an order is simplified with the entry of the associated sales order number. This feature helps to provide accurate and concise purchase control.